SPEAKER PRESENTATION GUIDELINES
Our speakers are active stakeholders in some parts of our industry. The biggest benefit of presenting at our conferences is to share experiences and network with your peers and interact with the most influential community of content management, digital marketing, and technology experts in the industry. Because of the high quality of our speakers, we promote our speakers and their backgrounds on our website and social media.
We do not provide speaker honorariums or reimburse for expenses.
As a speaker, we ask that you:
- Provide a professional quality presentation that is on the agreed-upon topic.
- Allocate time for at least one conference call 30 days before the conference with your session moderator and/or fellow session speakers.
- Stick to the time allocated for your presentation.
- Provide your presentation to us in electronic form for distribution to the conference attendees before the conference begins.
Most presentations will be part of a conference session covering the same topic. Times for presentations can range from 10-45 minutes, but the vast majority are 20-30 minutes followed by 5-10 minutes of Q&A.
If your presentation is supposed to be 20 minutes long, getting through 45 slides is almost impossible. Also remember that slides with lots of builds take more time than a slide with no builds. A good rule of thumb for most people is 1 slide for every 3 minutes of presentation. The best thing to do is time yourself in advance!
Make sure your slides are readable. In general, nothing below 18pt type is going to be readable by anyone not in the first few rows. 24pt and up is usually safe.
We aim to create an interactive atmosphere and engage the audience through dialogue and discussion.
To achieve these goals, we have identified a few key guidelines that may be helpful in creating effective and engaging presentations. To ensure a smooth presentation, we kindly ask that you visit the technical requirements section.
Please contact us if you have any questions: firstname.lastname@example.org
GENERAL PRESENTATION GUIDELINES
In order to leave enough time for the audience to ask questions and engage in discussion, it is crucial that all speakers stay within the allotted time. We encourage you to rehearse your presentation in advance to make sure that it does not exceed the time limit. We will provide timers to guide the pace of your presentation.
Slides and Presentation
Slides can be an effective learning tool to complement your presentation. Consider using them to help the audience visualize your talk. Remember to speak slowly, loudly, and clearly, face the audience, and use body language and voice to interact with your audience.
Here are some suggestions for the design of your slides:
Less is more!
- One slide – One idea
- Do not use more than one slide per minute
- Limit the text on your slides – Focus on the main message
- Use not more than 20 words per slide
- Use clear visuals instead of text
- Limit abbreviations and unnecessary text
- Use bullet points instead of full sentences
- Make sure slides are clear and readable
- Use clear fonts and contrasting colors
- We recommend using double-spacing
- Avoid the use of ALL CAPITAL letters or underlined text, as they are difficult to read
- Remember, your slide must be readable from the back of the session room
- Prevent using font sizes smaller than 18pt
- Cite your sources
- Include a final slide with the main messages of your presentation
AT THE MEETING
Please bring your presentation on a portable drive to the tech table located in the meeting room either prior to the meeting, or, at the latest, 30 minutes prior to the start of the session in which you will present. Please double-check your USB flash drive for computer viruses before submitting your presentation.
If you arrive early, you will have the opportunity to ‘test’ your presentation on the large screen before the session starts. We strongly encourage that you test your presentation, especially if it includes video/movie files or animations. Please note that for some meetings, e.g. those with simultaneous translations, we require that you send us your slides two weeks prior to the meeting.